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I've been to a few foster care review boards. What they do at ours is each person has a turn to talk. I always had to go first. I was also advised by someone to bring pics of the kids and they love seeing those. It helps them put a face to the kids and see how the kids are doing. Once I brought a photo album for the bios and they looked through that and loved it.
They basically give everyone a turn to talk about how the kids and case is going. They have already reviewed all the case paperwork and have a good idea of where things stand. The bios are invited and will get a chance to say how they are doing. After each person's turn the board asks a few questions of their own. The case worker is either there in person or on the phone and will do the same thing. After the meeting the board will fill out a form to give to the court. On it they make recommendations of where things should be going in the case. The judge doesn't have to do as they recommend obviously but it does help the judge with a decision. In arizona they do the board meeting every 6 months to review the case.
Good luck. I actually kinda like them. It's a good chance to see how everything is really going since they ask detailed questions of everyone. I've learned a lot going to them, even more than at court.
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